Accounting Operations Manager

Location: Arlington, Virginia
Category: Accounting & Finance
Job ID: 9630
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JustinBradley’s client, a highly visible large non-profit located in metro accessible Virginia, is seeking an Accounting Operations Manager. As a leader in their industry, this organization creates an environment that is ideal for ingenuity and takes pride in their dynamic, mission-oriented team. Furthermore, this organization prides itself on serving the public.


TheAccounting Operations Manager manages all activities related to the accounts receivable (AR) and accounts payable (AP) functions including customer invoice creation, cash collections, customer billing and payment inquiries as well as vendor invoicing and payments, employee expense reporting and payments and all other associated activities.  This role will supervise the AP Specialists, Senior AR Specialist, and Operations Accountant, manage task allocation amongst team members, and provide team members opportunities for cross training to allow uninterrupted support in these key operational areas.


Key responsibilities include, but are not limited to:

  • Oversee the entire accounts payable process, including both vendor payments and employee expense reimbursements.  Supervise and assist the AP Specialists in properly processing transactions and resolving employee and vendor questions.
  • Review all AP vendor and employee expense activities for appropriate approvals, identification of sales/use tax, if applicable, and overall compliance with policies and procedures prior to disbursement. Post transactions in the accounting system.
  • Periodically review vendors to ensure accurate classification for IRS Form 1099 reporting purposes.
  • Prepare and send IRS Form 1099s by the annual deadline.
  • Process payments, including printing checks and obtaining appropriate signatures, initiating wire, ACH requests (PayMode), and sending all payment verification data to the bank (Positive Pay).
  • Monitor outstanding check listing to recommend stop payments or reissuance of checks.  Prepare unclaimed property filings.
  • Review the monthly travel and purchase credit card statement and reconciliation.
  • Oversee the entire accounts receivable process including creation of customer invoices, monitoring of outstanding balances, and timing completion of collections.  Assist AR staff in properly processing transactions and resolving customer questions.
  • Supervise the AR specialist and Operations Accountant to ensure cash receipts are applied appropriately to outstanding receivables or as revenue.  Ensure all revenue, deferred revenue, and receivable activities are posted to the accounting system and reconciled on a monthly basis.


A well-qualified candidate will possess the following:

  • 5 years of relevant work experience in general operations of a non-profit or other corporate entity with management experience in the AR and AP areas preferred. Public accounting experience a plus.
  • Bachelor’s degree in Accounting, Business administration, or related field. Experience with not-for-profit institutions preferred.
  • Proficient in Microsoft Office Applications. Microsoft Dynamics AX experience a plus.