Grants Coordinator

Location: Arlington, Virginia
Category: Accounting & Finance
Job ID: 10736
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Since 1983, our client has worked with business leaders, policymakers, and civil society to build the institutions vital to a democratic society. 

The Grants Coordinator is responsible for assisting and providing support to the Senior Grants & Contract Manager with grants and contract management processes, including, but not limited to, management of the grant/contract portfolio, maintenance of data in the project management database, preparing reports, providing training on grants/contracts procedures, reviewing grant/contract documents submitted for approval for compliance with donor requirements, and maintaining project files. The Grants Coordinator provides an essential role in ensuring smooth grant operations, timely processing, quality control, and accurate recordkeeping.  This is a remote work position with availability to go into the Washington, DC office a few times/month.
Primary Duties:
  • Provides day-to-day assistance to Grants Managers and Programmatic staff as needed
  • Maintains a strong knowledge of federal rules and regulations that govern grants and cooperative agreements
  • Receives, files, logs, and processes all grant documents (including both paper and electronic files)
  • Accurately identifies and enters pertinent data into database, including grant agreement/contract data, grant/contract modifications; reports, travel authorizations and reports, etc.
  • Maintains and ensures accessibility of all necessary documentation on the scan drive
  • Prepares files and documents for single audit and donor specific audits
  • Assists with the pre-award diligence process by reviewing Accounting Questionnaires for completion, verifying funding eligibility using the Bridger database, and completing the applicable sections of the risk analysis  
  • Assists with monitoring partners for compliance with grant terms and requirements
  • Provides training to staff on project management database and compliance procedures
  • Assists with project close-outs by scanning and entering the necessary information into the database,  sending files  to storage, and managing archive logs for closed projects
  • College degree and 1+ years experience working with grants required. 
  • Familiarity with Federal award life cycle including award management process and procedures
  • Proficiency in basic Microsoft Office suite (including Word, Excel, PowerPoint) and/or Google suite (docs, slides, sheet).
  • High level of integrity, professionalism including teamwork and ability to deliver within short deadlines, work under pressure and multi-tasking skill in fast-paced environment.
  • Professional level communication skill in both oral and written forms
  • Ability to handle multiple, detail-oriented tasks simultaneously with limited supervision.
  • Ability to work well under pressure in a fast-paced environment.
  • Strong interpersonal and communication skills; team orientation.
  • Good financial acumen preferred.
  • Knowledge of a foreign language (French/ Spanish/Arabic) and experience working with relational databases preferred but not required.