Scheduling Administrative Coordinator- Fairfax, VA

Location: Fairfax, Virginia
Category: Administrative & Clerical
Job ID: 10109
Apply Now  ›
 

Welcome to the JustinBradley network!

We can’t wait to hear more about your previous roles and experience. Please submit your information and upload your resume as a doc, pdf, rtf or txt file. Your information will be reviewed as soon as possible.

 
* Required field.

Our client, an exciting and fast-paced energy group, is hiring a scheduler!

Essential Functions:

  • Assist Scheduling Department, on a regular basis, with the completion of daily schedules and answering incoming phone calls from the main office line
  • Assist Scheduling Department in the management and control of all scheduling data through Excel
  • Assist Scheduling Department in ensuring that information used in ProntoForms, Microsoft Flow, and other platforms that pull information from the schedule are accurate
  • Build sustainable relationships and trust with clients through open and interactive communication through email and phone
  • Take ownership of client complaints, provide appropriate solutions and alternatives promptly; follow up to ensure resolution
  • Communicate any scheduling problem areas and provide options for resolution
  • Identify and assess the needs of our clients to achieve satisfaction
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Develop and update administrative systems to make them more efficient
  • Maintain files, records, and database with effective filing systems
  • Follow office workflow procedures to ensure maximum efficiency
  • Contribute to team effort by cross training in multiple departments to assist in the completion of project deadlines, as requested
  • Interface with Operations, Owners, and Subcontractors to discuss impact of work and resolution of problems

Education/Experience:

  • BS/BA in Business Administration or similar relevant field
  • 2+ years of previous work experience in a Scheduling or Administrative Position or related field is required

Additional Requirements:

  • Thorough knowledge of project scheduling concepts and components
  • Excellent attention to detail, organization, and team collaboration skills
  • Proactive problem solver with the ability to multi-task, prioritize, and manage time effectively
  • Strong phone contact handling skills and active listening
  • Expert ability to effectively communicate with other disciplines or groups and resolve schedule conflicts
  • Must have strong software skills with Microsoft Excel, SharePoint, Microsoft Outlook, Microsoft Word, and other related software programs